Privacy Policy

Last updated: August 3, 2026

Optic Systems Ltd ("us", "we", or "our") operates the Optic Systems mobile application and website (the "Service"). This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service.

1. Information Collection and Use

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you, including:

• Email address
• First name and last name
• Phone number

2. Location & Camera Data Usage

Our Service includes staff clock-in and data entry verification features. To support these features:

• Location Data: We may request access to your device's GPS location. This is used solely to verify that clock-ins occur within the designated site geofence. We do not track your location in the background.
• Camera Data: We request access to your device's camera. This is used to take verification photos during clock-ins and to scan receipts or utility meters using OCR features. Photos are stored securely in your private organization database.

3. Data Storage and Security

Your data is stored securely using Google Firebase and Firestore databases. We implement industry-standard security measures to protect your personal information. We do not sell or share your data with any third-party marketing services.

4. Your Data Rights

You have the right to access, update, or request the deletion of your personal data at any time. To request deletion, please contact your organization manager or email us directly at the address below.

5. Contact Us

If you have any questions about this Privacy Policy, please contact us by email: support@opticsystems.uk